Otter.ai

AI meeting assistant that records, transcribes, and summarizes conversations in real-time with speaker identification and collaboration features.

CommunicationFreemiumAI transcription & summaries

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Overview

Otter.ai is an AI-powered meeting assistant that automatically records, transcribes, and summarizes your conversations with remarkable accuracy. For real estate professionals, Otter captures every detail from buyer consultations, listing appointments, team meetings, and client calls—freeing you to focus on building relationships rather than taking notes. The platform provides real-time transcription you can follow during meetings, identifies different speakers automatically, and generates AI summaries highlighting key topics, action items, and next steps. With integrations for Zoom, Google Meet, and Microsoft Teams, Otter can join meetings automatically and share transcripts with your team. The searchable transcript archive means you'll never forget what a client requested or lose track of important conversation details. At $0-20/month depending on usage needs, Otter is an affordable way to document every client interaction professionally.

Real-World Example

Derek, a buyer's agent in Boston, uses Otter.ai Pro ($10/month) to record all his buyer consultation calls. During hour-long initial consultations, he focuses entirely on understanding client needs while Otter captures everything. After each call, he reviews the AI summary in 2 minutes to confirm requirements and action items. He references transcripts when writing offers to ensure he includes every detail clients mentioned. His clients notice and appreciate that he remembers every preference they mentioned, and Derek never misses follow-up tasks because they're all documented in Otter's summaries.

Pros & Cons

Pros

Highly accurate transcription with speaker identification
Real-time transcription during meetings
AI-generated summaries with action items
Generous free tier with 300 minutes monthly
Seamless integration with Zoom, Meet, Teams

Cons

Free tier limited to 300 minutes per month
Recording clients requires disclosure and consent
Accuracy can decrease with background noise or accents
Storage limits on lower tiers

Best For

Real estate professionals who conduct numerous client meetings and want to focus on conversation rather than note-taking. Ideal for buyer consultations, listing presentations, and team meetings where capturing details matters.